Administrative Assistant

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Please see Special Instructions for more details.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at For information about the university’s focus on transformative education, they should consult our website at

Position Details

Position Details

Job Title ADMINISTRATIVE ASSISTANT

Position Number 8350256

Work Modality Fully Remote Work

Job Category University Staff

Job Type Part-Time

FLSA Status Non-Exempt

Campus Off-Campus/Remote

Department Name INSTITUTE FOR PASTORAL STUDIES

Location Code INSTITUTE OF PASTORAL STUDIES (03200A)

Is this split and/or fully grant funded? Yes

Duties and Responsibilities

• Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones.
• Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation.
• Performs data entry for grant reports/projects.

Minimum Education And/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Qualifications

• Bachelor’s degree or equivalent is preferred.
• Previous office support staff experience is preferred.
• Excellent verbal and written communication skills, organizational and customer service skills required.
• Ability to learn new computer software and programs as necessary.
• Ability to multitask effectively.
• Ability to work well independently and as part of a team.
• Ability to interact and collaborate professionally and courteously with other staff members and faculty.
• Must have discretion and trustworthiness.

Certificates/Credentials/Licenses

Higher Education and grant administration experience

Computer Skills

Proficiency in MS Office applications and website maintenance and development.

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions None

Open Date 01/05/2026

Close Date

Position Maximum Salary or Hourly Rate $19/hr

Position Minimum Salary or Hourly Rate $17/hr

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at For information about the university’s focus on transformative education, they should consult our website at

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes ( —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here ( .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy ( .

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