Project Coordinator

Description

Sargent & Lundy is a leading consulting engineering firm specializing in the power and energy sectors. Since 1891, we have provided comprehensive engineering, design, and consulting services for both traditional and renewable power generation, grid modernization, nuclear power, and beyond. Our mission is to help clients achieve their energy goals effectively by leveraging advanced technologies and adopting sustainable practices.

Role Overview

The Project Coordinator & PPM Admin will play a key role in supporting project planning, execution, and portfolio management activities across the Sargent & Lundy organization. This role will focus on optimizing project workflows, maintaining the project portfolio system (PPM), and ensuring teams are leveraging Asana for project tracking and reporting.

Key Responsibilities

Project Coordination & Support

• Coordinate timelines, deliverables, and resource allocations for multiple projects.
• Maintain a centralized repository for project documentation, decisions, and communications to support transparency and knowledge sharing.
• Serve as the point of contact between project leads, team members, and stakeholders.
• Monitor project resource allocations and scheduling—work with leads to address resource constraints or scheduling conflicts.
• Coordinate with cross-functional teams (engineering, IT, business, vendors), ensuring priorities are aligned and dependencies are managed.
• Generate regular status reports, KPIs, and project health summaries.
• Ensure documentation and records are up-to-date and accessible.
• Recommend process improvements for portfolio and project management.

PPM System Administration

• Administer and optimize the PPM platform (Asana): configuration, maintenance, and access management.
• Develop and maintain project templates, workflows, and reporting dashboards.
• Support user onboarding and drive adoption, training, and troubleshooting for Asana and related project tools.
• Develop standardized project templates and enforce data entry best practices.
• Monitor system health, coordinate upgrades, and communicate new features.
• Ensure compliance with organizational processes and support data-driven decision making through robust reporting.
• Stay current on Asana updates and PPM best practices, sharing knowledge with the team.

This position offers the flexibility of a hybrid schedule with the expectation of 3 days per week in our downtown Chicago office, and 2 days remote from home.

Qualifications

Required Qualifications

• Bachelor’s degree in Business, Project Management, Information Technology, or related field (or equivalent experience)
• 2+ years of experience coordinating/managing projects, preferably in a technical or business operations environment
• Proven experience administering or managing projects in Asana or another PPM solution
• Strong organizational and multitasking skills
• Excellent communication and documentation abilities
• Experience with reporting tools and dashboards
• Adaptability and enthusiasm for process improvement

Preferred Qualifications

• Experience with other PPM software (e.g., Asana, Smartsheet, MS Project, Jira)
• Project Management certification (PMP, CAPM, or similar) a plus
• Familiarity with business operations in engineering, energy, or professional services

Why Join Us?

• Work in an established company that values innovation and growth.
• Engage with a collaborative team that is dedicated to making a meaningful impact in the energy sector.
• Gain exposure to cutting-edge projects and contribute to data-driven decision-making processes.

We do not sponsor employees for work authorization in the U.S. for this position.

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Compensation Range

$61,980.00 - $93,110.00

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Awards & Recognition

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.