Financial Services Specialist

JobID: 524

Position Type:
Civil Service/Full-Time/Non-Bargaining Unit

Date Posted:
3/13/2026

Location:
Urbana City Building

Closing Date:
When filled

Join Our Team!

Financial Services Specialist

Starting Salary Range: $57,295.04 - $74,483.56 annually

Job Type: Full-time, Non-Exempt, Civil Service

Position Summary:

The Financial Services Specialist is primarily responsible for reviewing, approving, and processing weekly accounts payable invoices, performing financial data entry, maintaining various financial system modules, preparing billings for various amounts owed to the City, assisting with the annual audit, processing various revenue receipts, and preparing and posting journal entries. Work requires frequent contact with employees, vendors, and the public, and has access to confidential information.

Essential Functions Include:

Accounts Payable

• Review and approve new vendors entered into financial system from various departments.
• Processes invoices for payment; writes checks on a weekly basis; distributes and mails checks.
• Ensures that various financial services invoices are appropriately coded and forwarded for entry into the financial system.
• Reviews employee travel reconciliations for accuracy; reviews listing of outstanding reconciliations; notifies department and/or employees of outstanding reconciliations.
• Provides technical support and training to department Administrative Assistants.

Accounts Receivables

• Prepares and mails invoices to various businesses and governmental agencies for services performed; follow up collection on delinquent accounts are executed monthly. Coordinate collections follow up procedures between various departments of the City when necessary.
• Processes various City revenues for deposit such as food and beverage tax, landscape recycling fees, local motor fuel tax, and hotel motel tax; verifies calculations on monthly tax returns; enters receipts into computer system; verifies receipts to the general ledger.
• Prepares various other revenues for deposit such as utility taxes, video gaming tax, retiree insurance payments, nuisance abatements, etc.; enters receipts into computer system; verifies receipts to the general ledger.
• Processes all revenue checks through bank remote deposit in a timely manner.
• Monitors and downloads daily bank report for ACH payments.
• Performs data entry of various payments, including ACH payments, LDRP, meter revenue, etc.

Landscape Recycling Center (LRC)

• Approves applications for new customer charge accounts.
• Uploads daily transaction files from LRC software to the City's financial system.
• Prepares and mails landscape recycling center bills on a monthly basis.
• Reconciles sales tax monthly and submits to Illinois Department of Revenue within established deadlines.

Business Licensing

• Creates accounts for new businesses in Customers and Business Accounts in financial system; issues local tax forms to new businesses; maintains Customers and Business Accounts as changes occur.
• Works closely with Champaign Urbana Public Health District in identifying new businesses subject to local taxes.
• Serves as lead contact for businesses using Citizen Self Service, our online payment portal; Provides support to businesses including resetting passwords and help navigating the online portal.

Business Office Support

• Provides support for the City's computerized systems, including assistance with implementation of new modules.
• Prepares or inputs journal entries.
• Provides Record Retention support.

Annual Audit

• Assists auditors during annual audit by providing supporting documentation for accounts payables and receivables, and other related materials as requested.

Year End

• Reviews vendor invoices and verifies IRS 1099 classifications; Reconciles vendor 1099 invoice amounts to vendor summaries; confers with City departments and other entities regarding classification status and/or invoice verification.
• Prints and distributes Form 1099's to vendors for several entities, including the City, The Urbana Free Library, Board of Trustees of the Urbana Fire Pension Fund, and the Urbana Police Pension Fund by deadlines established annually.

• Prepares 1099 electronic file and imports to IRS by deadline established annually.

Required / Minimum Qualifications:

• High school diploma or equivalent supplemented by post-secondary course(s) in bookkeeping or accounting.
• Two (2) years of work experience in basic bookkeeping or other work involving financial records and accounts.
• Three (3) years of responsible work experience with financial records can be substituted for bookkeeping/accounting courses.
• Must possess a valid State of Illinois Class D driver's license or have the ability to obtain one within fifteen (15) days of employment.
• Must be physically able to lift and carry up to 25 lbs. unassisted, to include paper boxes and files.

For a complete list of duties and qualifications, please refer to the job description.

Applications will be accepted until the position is filled, however initial application review will occur after Monday, April 6, 2026 . Interested applicants are strongly encouraged to apply prior to this date for priority consideration.

Selection Process:

The application will serve as the Civil Service exam; applicants meeting or exceeding the passing score will be placed on an open competitive register to fill current and/or future vacancies that may occur within approximately the next two years; this register may be extended or voided as needed by the Civil Service Commission. Questions may be directed to Tamra Lighty Human Resources Coordinator, at: [email protected] or call (217) 384-6293. The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above.

What happens after I submit my application?

You will be contacted by e-mail regarding your status once a decision has been made in the selection process. Once you apply, almost all communication regarding the status of your application will be by email through the City's applicant management platform, so please add the domain "@applitrack.com" to your address book to prevent any emails from going to your Spam/Junk folder.

The Organization

The City of Urbana, founded in 1833 and the county seat of Champaign County, is a home-rule municipality situated in east central Illinois, approximately 135 miles south of Chicago and 45 miles west of the Indiana border. The University of Illinois at Urbana-Champaign, the state's flagship university, is located in both Urbana and Urbana's twin city of Champaign. Urbana's population is estimated at 38,336 and 11.9 square miles are within the City boundaries. The City is led by Mayor DeShawn Williams and operates under the mayor-aldermanic form of government. On average, Urbana employs 260 full-time personnel. For more information about the City of Urbana, visit:

About the Urbana Community

Award-winning dining. Cutting-edge technology. World-class education. Gigabit-speed fiber network. Urbana is a city where artists, thinkers, and innovators thrive. And we're just getting started!

Urbana boasts a history built on innovation. From the famed Morrow Plots, a National Historic Landmark, to the groundbreaking research conducted every day on the flagship campus of the University of Illinois, Urbana embraces creative thinking and diversity to drive innovation and advancement. We're connected to each other and the world thanks to an award-winning mass transit district, Amtrak rail, a regional airport, and three major interstates. Prefer to get around on two wheels? We are proud to be the first Gold Level Bicycle Friendly Community in Illinois. Our West Urbana neighborhood has been named of the 10 Great Neighborhoods in America by the American Planning Association, and together with our twin city Champaign, we've been recognized as the Greatest Food Town in the Midwest by Midwest Living Magazine, as well as an AARP Age-Friendly Community. Led by Mayor DeShawn Williams, Urbana's progressive values include civic engagement, celebrating entrepreneurs and innovators, smart growth, and transparent governance. Award-winning schools, outstanding parks, a mosaic of diverse and engaged neighborhoods, a robust array of businesses located throughout the city, and reliable public services committed to the best possible quality of life for residents serve to make Urbana a great place for all to thrive.

Compensation and Benefits

The City of Urbana offers competitive compensation and benefits to our employees. The full salary range for this position is $57,295.04 - $91,672.07 per year; the starting annual range is $57,295.04 74,483.56. The City of Urbana provides its employees with a robust benefits package that includes the following options:

• Health insurance through Blue Cross/Blue Shield of Illinois, including a no-cost premium option for employees
• Dental insurance options through Delta Dental
• Vision, Voluntary Life, Short/Long-term Disability, Accident, and Critical Illness insurance options
• Flexible Spending Plan option
• Paid holidays
• Generous vacation and unlimited sick leave accruals

For more information about City benefits for this position, please visit

The City of Urbana Welcomes Diversity!

We foster an environment that values and encourages mutual respect, inclusion of all people, and utilizing differences and similarities as an organizational asset. EOE.