New Business Intake Coordinator- Chicago

Job Description

Job Description

A national law firm is seeking a New Business Intake Coordinator. The ideal candidate will be responsible for Maintaining Daily Workflow, Running Conflict Checks, Making Client Matter adjustments, and Assigning Client Matter Numbers for the Firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.

CORE RESPONSIBILITIES

• Complete detailed Conflict of Interest Report including necessary internet searches
• Consult the NBI Reference Manual for proper procedures and information
• Assign Client Matter numbers
• Notify Attorneys of Issues for Matter Opening Process
• Assign Affiliations for all Client Matters
• Maintain all Client Matter Modifications
• Process Dunn and Bradstreet reports (DNBi)/Hoover
• Maintain system integrity and data base clean up
• Complete Exiting Attorney Reports and requests for attorney to close Client/files
• Process all Client Matter Re-Openings (re-run conflict report and communicate new issues to appropriate attorney. This process will involve waiting for approval before re-opening)
• Maintain client and employee confidences; protect operations by safeguarding confidential information
• Take initiative to train and mentor new NBI hires, staff and attorneys on NBI policies and procedures
• Work efficiently and prioritize tasks in a fast-paced environment

Experience and Education

• 2 years NBI/Conflicts experience.
• Prior legal industry new business intake/conflicts experience preferred.
• Preferred: Bachelor’s degree or combination of education and experience

SKILLS & ABILITIES

• Proficient in MS Office applications;
• Proficient in computerized Conflicts/Workflow software;
• Excellent analytical and research skills;
• Ability to compile, review, determine and communicate conflicts issues based on a variety of information;
• Good judgment in determining when assistance is needed in communicating with attorneys and legal assistants on varied issues involving conflicts and maintaining client files.

Salary and Benefits:

• Salary: $55k/yr -$85k/yr depending on experience
• Benefits: Comprehensive Benefits
• Onsite work schedule