ADMINISTRATIVE ASSISTANT

Job Requisition ID: 48328
Closing Date: 09/23/2025
​Agency: Department of Commerce and Economic Opportunity
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $6,242 monthly; Full Range $6,242 - $9,021 monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Commerce and Economic Opportunity, Office of Trade and Investment, is seeking to hire an Administrative Assistant II. This position will serve as the administrative assistant to the Deputy Director of the Illinois Office of Trade and Investment, working closely with other team members in an administrative capacity. As a key team member, the Administrative Assistant II will support the Deputy Director in all office administrative functions, contributing to efforts that ensure the office is organized, coordinated, and provides resources to enable staff to be highly productive. The Illinois Office of Trade and Investment is charged with promoting Illinois internationally as a place to expand one’s business, providing export assistance, and facilitating bilateral engagement with foreign governments. Illinois is a top exporting state, and as such, also provides financial resources to exporting companies through the ISTEP program. We invite qualified candidates to apply for this high-energy, exciting, and fulfilling position!

Essential Functions

• Under general direction, serves as confidential assistant to the Deputy Director of the Office of Trade and Investment and performs a variety of administrative functions relating to the operation and activities of the office.
• Directs and coordinates with Office staff in the implementation of programmatic reports and studies regarding international programs and operations.
• Provides strategic oversight and operational support to staff in the execution of their assigned responsibilities.
• Serves as a liaison to the department’s human resources office and coordinates office timekeeping and inventory control.
• Acts as a liaison for the Office of Trade and Investment and other agencies and organizations, i.e., state, federal, local and private sector, regarding international programs and policies.
• Attends meetings for the Deputy Director.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in public or business administration.
• Requires two (2) years of progressively responsible professional experience in a public or private organization.

Preferred Qualifications

• Prefers two (2) years of experience in analyzing and evaluating complex problems and develop and implement effective solutions, to interpret agency policy and procedures and to explain clearly and concisely problems and solutions.
• Prefers two (2) years of experience in organizing and coordinating assignments or projects with federal, state, or local agency partners.
• Prefers two (2) years of experience in working with supervisors and team members in writing, organizing, and reviewing a variety of written reports.
• Prefers two (2) years of experience in using communication skills to engage with staff and partners in a variety of settings.
• Prefers two (2) years of experience using advanced skill in Microsoft Office Suite, web navigation, e-mail management, and electronic file storage.
• Prefers customer service experience in both the public and private sector.
• Prefers two (2) years of experience working with individuals from diverse backgrounds and those which English is not their native language.

Conditions of Employment

• Requires the completion of a background check and self-disclosure of criminal history.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the appropriate, valid driver’s license.
• Overtime may be required from time to time to accommodate international time differences or participate in events outside of normal working hours.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM
Work Location: 555 W Monroe St, Chicago, Illinois, 60661
Agency Contact: [email protected] ( FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE )

Posting Group:  Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]